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AP Specialist

Company: Arlon Graphics
Location: Placentia
Posted on: March 3, 2020

Job Description:

Description: Arlon Graphics LLC is a cast vinyl manufacturing company in the business of creating innovative material for visual expression. Founded in 1958, Arlon Graphics manufactures and markets high-quality pressure-sensitive materials for the fleet, architectural, digital imaging, and signage markets. Through more than 180 distribution partners across the globe, a growing number of strategically-positioned sales offices and warehouses, and customer-centric operations, Arlon is recognized as a global leader in graphic films. Position SummaryThe AP Specialist will be responsible for the maintenance and administration of the disbursement cycle and related accounts payable systems. This role is responsible for day to day coding and processing of invoices, check requests and related payments for the more complex vendors in the company. This role will also be responsible for monthly credit card reconciliations, vendor maintenance, and be responsible for researching invoice, contract, and PO issues, and working with vendors and employees for invoice resolution. The AP Specialist provides both administrative and financial support in a corporate environment structure. This job is responsible for maintaining records, oversight and making decisions relative to the Accounts Payable Functions. Manage vendors and customers and follow up on timely payments, work with other departments to resolve pricing discrepancies and deductions. Also, provided management with monthly reports.Who You AreThe ideal candidate for this position is a problem solving, customer service focused, detail-oriented individual who is a team player and likes working with people. The ability to research complicated issues around coding and work easily with other departments to build knowledge and trust are essential. Flexibility, adaptability, and a desire to be challenged in a fast-paced environment with new tasks will also be needed for this role.Responsibilities

  • Process and/or review invoices for accurate account classifications; match original invoices and requests for payment with purchase orders or check requests; verify receipt of goods or services; resolve discrepancies and problems regarding prices, delivery, and/or quality, and impute use tax as appropriate.
  • Ability to use critical thinking skills to determine and/or review invoices for complex account classifications, approvals, and supporting documentation and to resolve any issues in documentation and contractual requirements with the appropriate department.
  • Review check requests, and/or other related documentation for accuracy, completeness and compliance with financial policies, procedures, and contractual requirements.
  • Prepare wire transfer requests and ensure accuracy and completion of wires by due date.
  • Follow up on account statements and other discrepancies regarding payment of accounts.
  • Serve as liaison between departments and vendors in the resolution of administrative problems and inquiries.
  • Work closely with the purchasing team to resolve invoice issues and make process improvements as necessary.
  • Coordinate corporate credit card programs including monthly reconciliation and monitoring of all corporate cards.
  • Review invoice status and follow up on overdue invoices.
  • Assist with managing month end closing processes.
  • Suggest process improvements to remove bottlenecks in the payment process.
  • Monitor and/or perform processes related to employee expense reporting system.
  • Assist with 1099 preparation, including vendor review and printing of 1099 forms.
  • Performs miscellaneous filing, accounting and job-related duties as assigned.. Requirements: Education, Experience & Profile
    • Must embody the Arlon core values of Teamwork, Excellence, Accountability, Integrity and Inspiration on a daily basis.
    • 2-year college degree, or relevant accounting-type coursework preferred.
    • 5+ years of experience in a similar role required.
    • Knowledge of accounts payable principles and practices; use/sales tax, and general ledger reconciliation.
    • Must have had exposure to SAP previously (advanced skill set preferred, not required).
    • MS Office (MS Word and MS Excel) experience required, advanced excel skills a plus.
    • Experience with Expense Wire Expense reporting a plus.
    • Manufacturing environment experience (preferred).
    • Host Analytics knowledge preferred.
    • Ability to utilize and understand purchasing and accounts payable in an automated accounting system.
    • Excellent problem-solving skills and an ability to research uncommon issues related to the Accounts Payable cycle.
    • Strong, accurate data entry skills.
    • Able to demonstrate a high level of customer service under any circumstances; does what is necessary to ensure customer satisfaction; deals with service failures and prioritizes customer needs.
    • Exceptional organizational skills and ability to prioritize.
    • Work independently with an appropriate level of supervision.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is frequently required to stand; walk; and use hands to finger, handle, or feel objects, tools, or controls.The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision peripheral vision, depth perception, the ability to adjust focus and the ability to distinguish printed color. EEO StatementArlon is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, disability, protected veteran status, or any other protected status in accordance with all applicable laws. LI-AR1 PM18 No third party applications

Keywords: Arlon Graphics, Placentia , AP Specialist, Other , Placentia, California

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