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Office Manager (Hybrid)

Company: Arlon Graphics
Location: Placentia
Posted on: August 7, 2022

Job Description:

Arlon Graphics, LLC is a cast vinyl manufacturing company in the business of creating innovative material for visual expression. Founded in 1958, Arlon Graphics manufactures and markets high-quality pressure-sensitive materials for the fleet, architectural, digital imaging, and signage markets. Through more than 180 distribution partners across the globe, a growing number of strategically positioned sales offices and warehouses, and customer-centric operations, Arlon is recognized as a global leader in graphic films. We are a modern, global business with a long history, and certified as a Great Place to Work (R)This position will work daily with key leaders in the global business on corporate projects and day-to-day key administration support and, in doing so, have an impact on making Arlon's processes more efficient and effective. You will have the opportunity to make your mark, be a key talent in our business and thrive in a Great Place to Work-- certified company.Executive Team Support -- Supports the Executive team in general business operations planning, organizing, and delivering as a team and supporting individual VPs on administrative tasks. -- Independently handles a wide variety of situations involving the administrative functions of the office that need not be brought to the attention of the executives.-- Research and manage special projects. -- Acts as a trusted advisor to the ALT members, handling special projects and ad hoc incoming requests as they arise.-- Arranges board of directors' meetings for Arlon President & CEO with shareholders EA. Contacts or replies to contacts from shareholder trust company, each contact must be handled differently, using judgment and discretion. -- Takes minutes/notes, noting commitments made by ALT during meetings and follows up as required on implementation. -- Ensures that requests for action or information are relayed to appropriate staff members. -- Interprets requests, helps implement action, and decides whether executive should be notified of important, or emergency matters as needed. -- Analyzes and creates office operating practices, such as record keeping systems, forms control, office layout, suggestion systems, budgetary requirements, and performance standards to create new systems or revise established procedures. -- Prepares reports including conclusions and recommendations for solution of operational and administrative problems. Tracks function progress in a weekly report.-- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending meetings as required.-- Prepares slide decks and narratives for all executive team meetings including CEO All Hands, Board packs and other reporting.-- Organizes all meetings internal and external for the leadership team including event booking, agendas, and offsite activities, manages overall calendar for this team.-- Professional services invoicing - approve invoicing relating to budget areas managed by this position.-- Organization and maintenance of leadership team SharePoint files. -- Explore initiatives to enhance and improve day to day Operations e.g.: Corporate travel system, ALT Calendar.-- Actively seeks opportunities and proposes solutions; uses initiative and forward-looking-- Supports the office of the CEO, as required.Legal Department Support -- Setup key legal templates in DocuSign.-- Review and approve incoming NDAs.-- With the VP, attend all legal review meetings to understand key areas of legal function to effectively support. Manage minutes and follow up on actions.-- Legal invoicing - approval invoices from Legal Tracker system.-- Escalate to VP, HR & Legal and Legal Counsel as required.People, Culture & Talent-- Corporate Onboarding Program management.-- Corporate communications, draft and issue global Company Announcements as required.-- Coordinate and support collection and assembly of monthly Townhall Meeting slide decks.-- Budget, plan and manage corporate events as required for CA location and others as required.-- Community Support - research and liaison for corporate initiatives.-- Create, issue, and collate results of surveys to employees as required.-- Coordinate the global Leadership Development program(s) annually - event management, bookings, brochures, and communications.

-- Bachelor's degree in Business, Communications, Legal or other relevant area.-- Minimum five (5) years of relevant work experience.-- Must be comfortable making decisions, exercise discretion and use independent judgment daily.-- Proficient in Microsoft Office -- suite; SharePoint and DocuSign experience an advantage.-- Strong typing skills -80wpm range.-- Excellent communication skills (writing, verbal, listening, presentation and interpersonal).PM18PI187968073

Keywords: Arlon Graphics, Placentia , Office Manager (Hybrid), Administration, Clerical , Placentia, California

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