Office Manager (Hybrid)
Company: Arlon Graphics
Location: Placentia
Posted on: August 7, 2022
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Job Description:
Description:
Arlon Graphics, LLC is a cast vinyl manufacturing company in the
business of creating innovative material for visual expression.
Founded in 1958, Arlon Graphics manufactures and markets
high-quality pressure-sensitive materials for the fleet,
architectural, digital imaging, and signage markets. Through more
than 180 distribution partners across the globe, a growing number
of strategically positioned sales offices and warehouses, and
customer-centric operations, Arlon is recognized as a global leader
in graphic films. We are a modern, global business with a long
history, and certified as a Great Place to Work (R)This position
will work daily with key leaders in the global business on
corporate projects and day-to-day key administration support and,
in doing so, have an impact on making Arlon's processes more
efficient and effective. You will have the opportunity to make your
mark, be a key talent in our business and thrive in a Great Place
to Work-- certified company.Executive Team Support -- Supports the
Executive team in general business operations planning, organizing,
and delivering as a team and supporting individual VPs on
administrative tasks. -- Independently handles a wide variety of
situations involving the administrative functions of the office
that need not be brought to the attention of the executives.--
Research and manage special projects. -- Acts as a trusted advisor
to the ALT members, handling special projects and ad hoc incoming
requests as they arise.-- Arranges board of directors' meetings for
Arlon President & CEO with shareholders EA. Contacts or replies to
contacts from shareholder trust company, each contact must be
handled differently, using judgment and discretion. -- Takes
minutes/notes, noting commitments made by ALT during meetings and
follows up as required on implementation. -- Ensures that requests
for action or information are relayed to appropriate staff members.
-- Interprets requests, helps implement action, and decides whether
executive should be notified of important, or emergency matters as
needed. -- Analyzes and creates office operating practices, such as
record keeping systems, forms control, office layout, suggestion
systems, budgetary requirements, and performance standards to
create new systems or revise established procedures. -- Prepares
reports including conclusions and recommendations for solution of
operational and administrative problems. Tracks function progress
in a weekly report.-- Participates as an adjunct member of the
Executive Team including assisting in scheduling meetings and
attending meetings as required.-- Prepares slide decks and
narratives for all executive team meetings including CEO All Hands,
Board packs and other reporting.-- Organizes all meetings internal
and external for the leadership team including event booking,
agendas, and offsite activities, manages overall calendar for this
team.-- Professional services invoicing - approve invoicing
relating to budget areas managed by this position.-- Organization
and maintenance of leadership team SharePoint files. -- Explore
initiatives to enhance and improve day to day Operations e.g.:
Corporate travel system, ALT Calendar.-- Actively seeks
opportunities and proposes solutions; uses initiative and
forward-looking-- Supports the office of the CEO, as required.Legal
Department Support -- Setup key legal templates in DocuSign.--
Review and approve incoming NDAs.-- With the VP, attend all legal
review meetings to understand key areas of legal function to
effectively support. Manage minutes and follow up on actions.--
Legal invoicing - approval invoices from Legal Tracker system.--
Escalate to VP, HR & Legal and Legal Counsel as required.People,
Culture & Talent-- Corporate Onboarding Program management.--
Corporate communications, draft and issue global Company
Announcements as required.-- Coordinate and support collection and
assembly of monthly Townhall Meeting slide decks.-- Budget, plan
and manage corporate events as required for CA location and others
as required.-- Community Support - research and liaison for
corporate initiatives.-- Create, issue, and collate results of
surveys to employees as required.-- Coordinate the global
Leadership Development program(s) annually - event management,
bookings, brochures, and communications.
Requirements:
-- Bachelor's degree in Business, Communications, Legal or other
relevant area.-- Minimum five (5) years of relevant work
experience.-- Must be comfortable making decisions, exercise
discretion and use independent judgment daily.-- Proficient in
Microsoft Office -- suite; SharePoint and DocuSign experience an
advantage.-- Strong typing skills -80wpm range.-- Excellent
communication skills (writing, verbal, listening, presentation and
interpersonal).PM18PI187968073
Keywords: Arlon Graphics, Placentia , Office Manager (Hybrid), Administration, Clerical , Placentia, California
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